MINUTES

PRESENT: DICKINSON MANAGEMENT, INC.

Allan Lampert, President Tony Serratore, Property Manager Howell, Vice President Deb Ross, Administrative Assistant

Elizabeth Kekempanos, Treasurer

Pam Cantello, Secretary

Leo Klebanow, Director

A quorum was established and the meeting was called to order at 7:10 p.m.

A motion was made to approve the Board Meeting Minutes of

March 25, 2004 and April 8, 2004 Work Shop

Motion to Approve Pam Cantello, Seconded Elizabeth Kekempanos All in Favor

Financial Report

Elizabeth Kekempanos, read from the Financial Statement of March31, 2004 quoting the account balances in the Operating Account $206,434.96, Reserve Funds $171,825.39 and Accounts Payable $6,891.42. Elizabeth also gave the Collection/Foreclosure report 26residents in collection and 11 residents have paid and the accounts are closed as well as 7 residents in foreclosure.

Committee Reports

Advisory Committee – Allan advised the Board and members present on the positives and negatives in Smith Farm as well as some ideas he would present at the next committee meeting to bring the community together. Allan further advised that attendance at the committee meetings has been poor for the last 2 months.

ARC Report – Elizabeth Kekempanos read the minutes from the ARC Committee reporting that there were 42 approved ARC Requests and 3 re-submit and 1 disapproved. The Board discussed sitting areas in front of homes. Ollie quoted the documents “cannot remove the landscaping without replacing it with other landscaping.” Pam advised that if there were approved front sitting areas that the Board and ARC Committee could not disapprove requests to install them now. A discussion ensued between Board members and it was decided that Management and a Board member would look at some of the residences that have installed the sitting areas.

Security – Pam advised the Board and the members present that the Security Committee has expanded. She further explained that 3 companies gave their presentations on April 13, 2004 to the committee. At that meeting Bid Specifications were created and Management created a request for proposal to the three companies, which was mailed on Wednesday, April 14, 2004. All proposals are due back by April 27, 2004 for the Security Meeting. Leo questioned Pam on what was discussed at the meeting and the specifications created.

Newsletter – Leo Klebanow thanked Gayle Lampert for her participation in getting the newsletter ready for the printers. Leo and Gayle will have the newsletter out early next week. Pam and Leo discussed the conversation that took place at the Work Shop Meeting on April 8, 2004. In that conversation the Board had discussed taking over the responsibility of a monthly newsletter for the community. A motion was made for the Board to assume the responsibility of a monthly newsletter as long as there was an interest from the community.

Motion to approve Pam Cantello Seconded Oliver Howell All in favor

New Business

Resolution Personal Trainers / Swim Instructors– Allan explained to the Board and the members present the Resolution that our legal counsel had created for the community. The Resolution requires that any Personal Trainer or Swimming Instructors, Tennis Instructors, etc will produce Certificates of Insurance to the Management office. The Board has also decided to waive the 10% commission collected from instructors.

Motion to Approve Oliver Howell Seconded Pam Cantello All in favor

Community Garage Sales – Allan advised the Board and members present at our last Work Shop Meeting the Board discussed sponsoring a community wide Garage Sale. The sale would be conducted on a trial basis in the month of October 2004. The Master Association will provide advertisement in the local papers, signage, and guard service.

Motion to Approve Pam Cantello Seconded Elizabeth Kekempanos

Leo Klebanow – No

Oliver Howell – Abstain

Allan Lampert – Yes

Motion Passed

Coupons / Statement 3^rd and 4^th Quarter – Allan advised the Board and membership present that the assessments for the third and forth quarter will increase from $299.00 to $310.00. The increase is due to our contract with Adelphia Cable, which will include 3 HBO stations. The cost of creating new coupon books versus statements is the same. Allan further explained many residents are late with their assessment payment because they misplace the coupon book. The Board agreed to use the statements for the last two quarters of 2004.

Motion to Approve Oliver Howell Second Leo Klebanow All in Favor

Fencing / Screen Enclosures for Swimming Pools – Allan advised the Board and Membership Hampton Creek had requested that the Master Board revise the ARC Guidelines to state all residents installing a swimming pool be required to either install a fence around the yard or a screen enclosure. The Board discussed the County Code and decided to have the Advisory Committee advise the Board on this issue.

Advisory Committee to advise the Master Board of Directors

Village Storm Drain Cleaning – Management submitted a proposal to the Board for the Storm Drain Cleaning throughout the community. Allstate Resource Management submitted a proposal for $30,750.00 to clean all 10 villages storm drains. Management explained that the monies would come from wages as there has been staffing changes and would be added to the budget for next year.

Motion to Approve Oliver Howell Second Elizabeth Kekempanos All in Favor

Satellite Dish Wording / ARC Guidelines – Management submitted to the Board the wording created by our legal counsel pertaining to Satellite Dishes. The Board discussed the wording and decided to incorporate it into the ARC Guidelines. Mr. Silbergleid was discussed as he has a satellite dish installed on the zero lot line side of his home. The Board decided to have our legal counsel send a letter asking him to move the dish to the other side of his home, half way back on the roof and to file an ARC Request form.

Irrigation Heads Lake Easement – Management requested from the Board permission to install several irrigation heads on the lake easement to water the island in the lake. The lake borders between Legacy Reserve and Hampton Kingsmill. Due to water shortages and low lake levels several planting have died over the past year. The irrigation heads would tap off of Mr. Diamond’s home on a separate zone. The Board asked that Management contact legal counsel for advise on easements and signatures from Mr. Diamond. A motion was made to install the irrigation heads as per our attorney’s instructions.

Motion to Approve Leo Klebanow Elizabeth Kekempanos All in favor

Speed Humps Rear Gates – The Board discussed the new Speed Bump that was installed at the rear gates. The Board as well as a report from Management reviewed letters from residents. The Board decided to maintain the speed humps as they are.

Motion to approve Leo Klebanow Seconded Oliver Howell All in favor

Sheriffs Department Schedule Change – Management presented to the Board a letter prepared to change the shift for the Sheriffs Patrol. Management discussed with the Board that there have been no incidents of vandalism on the hours scheduled and that school will be out in June. Management proposed that the hours be scrambled to prevent vandalism.

Motion to Approve Oliver Howell Seconded Elizabeth Kekempanos All in Favor

Water Fountain Exterior of Cabana – Management presented a proposal to the Board to move the existing water fountain from inside the cabana to the exterior of the building for the residents using the park areas. Buckeye Pluming will perform the services for approximately $1000.00.

Motion to Approve Elizabeth Kekempanos Seconded Leo Klebanow All in Favor

Pool Operation Management – Management presented to the Board a training course for Mike Lerner to obtain his certificate in pool operation. Mike would become educated on pool management for a cost of $265.00. A motion was made to send Mike to classes.

Motion to Approve Oliver Howell Seconded Leo Klebanow All in Favor

Shawn Tartaglia Web Site – Allan addressed the Board and membership present introducing Shawn Tartaglia to assist with the web site. Shawn gave a brief description of himself and his business background. The Board welcomed Shawn to the web site.

Old Business

None

Motion to Adjourn Oliver Howell, Seconded Pam Cantello All in Favor

Meeting Adjourned – 9:06 PM

Respectively Submitted By:

Tony Serratore, Property Manager

Smith Farm Master Association, Inc.