SMITH FARM MASTER ASSOCIATION, INC.
MASTER BOARD WORKSHOP MEETING
THURSDAY, April 8, 2004
PRESENT:
ELIZABETH
KEKEMPANOS, TREASURER
PAM
CANTELLO, SECRETARY
LEO
KLEBANOW, DIRECTOR
DICKINSON MANAGEMENT, INC.
TONY
SERRATORE, COMMUNITY MANAGER
DEB
ROSS, ADMINISTATIVE ASSISTANT
ABSENT:
OLIVER
HOWELL
A
quorum was established and the meeting was called to order at 7:05 p.m.
NEWSLETTER
Leo
advised the Board of his conversation with Elle Schor regarding advertising,
deadlines, etc. Leo further explained
that Elle wants nothing to do with the above-mentioned items. Leo suggested that a two-page newsletter
be produced as he has connections with printers etc. Leo further mentioned that he had a conversation with Gayle
Lampert and they discussed producing a monthly newsletter. Allan would like to see the newsletter
incorporated onto the web site. Pam
insisted that if anything is going out to the residents it has to be
mailed. Pam agreed that the web site is
a plus. Pam displayed samples of 2 page
newsletters, which she had created in approximately 1 hour with all articles
being written by others, and submitted to her.
Pam estimated the annual cost of the newsletter to be $4,123.00. Leo went into greater detail on printing and
mailing. The Board decided that Elle,
Jerry and other residents of Smith Farm were welcome to write articles for the
newsletter. The Board agreed that only
positive information would be allowed in print. The Board decided to place the newsletter on the April 2004,
Agenda.
Pam
advised the Board and members present that the Palm Beach County Code is still
in effect and all residential pools require a barrier. Management advised that Jim Hanlon, Hampton
Creek, ARC representative had asked if the Master Association would require all
residents of Smith Farm who intend to install a pool be required to install
either a fence or screen enclosure. A
discussion ensued between the Board members on types of fences and barriers
that were approved by Palm Beach County.
Allan gave his opinion on fences and / or screen enclosures in which he
felt Smith Farm should require. The Board decided to place this item on the
April 2004, Agenda for discussion.
Pam Cantello proposed to the Board and
members present that the Board institute a once or twice a year community wide
garage sale. The garage sale would be
open to the public and the Master Association would pay for the ad in the local
papers. We would increase our roving patrols
on that day, place signs along Smith Farm Blvd. and conduct the sale between
the hours of 8:00 AM – 3:00 PM. Leo
gave an example of the time his wife had a garage sale at their previous
residence and prospective buyers parked on residents lawns, garbage trucks
could not pass by on the street, etc.
Pam further explained that the entire community would be participating
in the sale and those buyers would be cruising neighborhoods not all stopping
in one spot. Pam suggested a trial sale
in October 2004. The Board decided to
place this on the April 2004, Agenda.
Allan
explained the cost of re-printing coupons or issuing statements for the third
and fourth quarters of this year due to an increase in assessments. Pam was concerned that this was not
discussed with the other Board members.
Allan further explained that he wanted to see if the 5% percent of
residents that claim if they received a statement they would have paid on
time. The Board has decided to place
this on the April 2004, Agenda.
Management
explained to the Board a confrontation, which occurred this past week with a
resident at the main pool. Mrs. Kennedy
is using a swim instructor to teach her children how to swim. Park Staff as well as Management had asked
the instructor and Mrs. Kennedy to produce a Certificate of Insurance. The instructor and Mrs. Kennedy become
extremely confrontational and the Management office has not received any
verification of insurance. The Board
discussed the Resolution, which was prepared by our legal counsel and decided
to place the Resolution on the April 2004, Agenda.
A
discussion ensued between Board members and Management regarding Satellite Dish
placement within the community. Pam was trying to find a solution for enforcing
the Guidelines and the Rules and Regulations.
The Board discussed the wording on Satellite Dishes in the ARC
Guidelines. The Board decided to have
Management consult with legal counsel regarding Satellite Dishes.
Basket
Ball Hoops were also discussed in that the portable hoops are not being stored
away when not in use.
The
Board discussed the placement of the recently purchased Speed Humps and decided
that Management would consult with Jim Hanlon, Deputy of Broward County
Sheriffs Department for placement.
Hampton
Creek had asked the Board to consider passing a rule that no pool / spa could
be installed within Smith Farm without installing a fence or screen enclosure
around it for the safety of the residents and their children. Management had contacted Lou Caplan, Esq. as
per the Boards request for a legal opinion.
Lou advised that he was not aware of any change in the code and asked
for the up-date. Pam indicated that she
was aware of the change in code and would forward the necessary materials to
Management. The Board has left this
item for another Work Shop Meeting for further investigation.
Management presented to the
Board a proposal from the Hampton Creek H.O.A. regarding waiving the $500.00
deposit collected for construction projects.
Hampton Creek collects from residents of the village a separate deposit
of $500.00 and asked if the Master Association would be willing to waive their
fee so that the resident would not have to come up with $1000.00. The Board decided that they needed to be
consistent with collecting the $500.00 deposit.
WEB SITE
Pam
inquired what is going with the web site at this time. Allan advised that he has someone to take
over the responsibilities.
Pam addressed the Board and
members present regarding what residents were writing on the Smith Farm
Forum. Pam advised the Board that if a
resident writes about her that she would answer the resident herself. The Board agreed that Board members could
answer for themselves.
Pam explained to the Board
that she was not advised about the letter (increasing Board Members to 10) that
was created by Management at Allan’s request was to be written. Leo further expressed his concern. Pam gave her opinions on increasing the to
10 as she felt now is not the time.
Allan claimed that he felt the Master Documents were written incorrectly
and there were only to be nine villages.
Pam further explained that was not true that builders do that in most
communities. Pam presented several
ideas for the increasing the Board to 9 members. Allan wants to set firm guidelines. The Board decided to discuss this at a later date.
Elizabeth asked of the Board
which members were assigned to which committees. The Board discussed amongst themselves which committees they
thought they belonged to. Management will
provide the Board with the Minutes that reflect this information.
MOTION TO ADJOURN AT 9:45PM:
Pam C. SECOND
Elizabeth K, ALL IN FAVOR
Respectively submitted by:
Tony Serratore, Property Manager
Smith Farm Master Association, Inc.