MINUTES

PRESENT: DICKINSON MANAGEMENT, INC.

Allan Lampert, President Tony Serratore, Property Manager Howell, Vice President Deb Ross, Administrative Assistant

Elizabeth Kekempanos, Treasurer

Pam Cantello, Secretary

Leo Klebanow, Director

A quorum was established and the meeting was called to order at 7:05 p.m.

A motion was made to approve the Board Meeting Minutes of

February 26, 2004 and March 11, 2004 Work Shop

Motion to Approve Pam Cantello, Seconded Leo Klebanow All in Favor

Financial Report

Elizabeth Kekempanos, read from the Financial Statement of February 29, 2004 quoting the account balances in the Operating Account $206,434.96, Reserve Funds $169,561.47 and Accounts Payable $31,233.81. Elizabeth also gave the Collection/Foreclosure report 37residents in collection and 11 residents have paid and the accounts are closed as well as 12 residents in foreclosure and 2 have paid.

Committee Reports

Advisory Committee – Pam advised the Board and members present that the next meeting is scheduled for April 4, 2004.

ARC Report – Lori Ficarra advised that Doug Watt, Elizabeth Kekempanos and herself were present and there were 13 approved ARC Requests and 1 re-submit.

Security – Pam advised the Board and the members present they have two new members on the committee. She further explained that there are in the process of obtaining proposals for new Gate Access Systems. The next meeting is scheduled for March 30, 2004 at 7:00 PM.

Newsletter – Elle Schor was not present at the meeting and Leo Klebanow, liaison for the committee advised the Board and members present that the third newsletter would be late due to the new approval process on the content within the newsletter. He projected two weeks before the newsletter will be available to the residents of Smith Farm.

New Business

ARC Requests New Procedure – Allan explained to the Board and the members present the new ARC Request procedure. All ARC Requests are to be brought to the Master Association office so that they can be dated and logged into the computer. The Management office will deliver the ARC Requests to the appropriate Village ARC Committee member for the village approval. The Village will have 30 days to either approve or deny the request and must return the request to the Master Association office for their approval or denial.

Motion to Approve Pam Cantello Seconded Elizabeth Kekempanos All in favor

David Levitt Appointed to Master ARC Committee – Allan advised the Board and members present that John McKinney has sold his home and will be leaving the community as of March 30, 2004. The Board has decided to appoint David Levitt to serve on the ARC Committee.

Motion to Approve Pam Cantello Seconded Leo Klebanow All in Favor

Approve Resident Letter – Allan advised the Board and membership present that we would be mailing a letter with the third quarter billing cycle. The letter explains to all residents about the new coupons / billing statement, ARC Request procedure and the personnel changes at the office.

Motion to Approve Elizabeth Kekempanos Second Pam Cantello All in Favor

Approve Presidents Letter – Allan advised the Board and Membership that Management has prepared a letter that will be mailed to all sub-associations Presidents explaining the new ARC Request procedure.

Motion to Approve Pam Cantello Second Elizabeth Kekempanos All in Favor

ARC Request Letter – Allan advised the Board and members present that Management has prepared a letter to accompany the ARC Request to explain the process of the ARC Requests to residents so that there will be no confusion as they plan for their projects.

Motion to Approve Elizabeth Kekempanos Second Leo Klebanow All in Favor

Universal Gym Proposals – Management submitted to the Board three proposals to purchase a new Universal Gym for the Fitness Center. The Board and members present discussed the proposals submitted. The Board decided to have Demerits Kekempanos examine the equipment before purchase.

Hold For Approval

Old Business

Residential Pool Code – Pam advised the Board and members present on the current County Code regarding pool fencing. Pam explained that the code is still in effect and residential pools must have a fence at a minimum of 48” in height, 3”- 4” between the bars at a maximum and permanently affixed. Palm Beach County had made a mistake in their previous paper work and is looking to correct in the near future.

Millwalk and Candlewood Ficus Hedge- Management advised the Board and members present on the status of the Quick Claim Deed for the property that borders both Candlewood and Millwalk. The Master Association is waiting to receive the Quick Claim Deed from both Villages and will move forward with possession. After possession takes place our landscapers will remove the existing Ficus Hedge and replace it with Eugenia Hedge to ensure no root damage to existing homes, pools and irrigation systems. There will be 390 Eugenia in 3-gallon pots at a cost of $4,510.00. The membership present expressed their concerns over removing the Ficus Hedge claiming that there was no need to remove it. Pam explained that she was involved in this process and it has to be removed.

Motion to Approve Pam Cantello Second Oliver Howell All in Favor

Fund Raiser Request – The Board read the letter sent by Mr. and Mrs. Glenn Jordan asking for a fund raiser to help out a resident Millwalk, Craig Chichi. Craig has just had a bone marrow transplant for Leukemia. The Jordan’s are requesting use of Smith Farm Park. The Board asked that Management obtain more information such insurance, etc.

Hold for Information before decision is made

Open Discussion –

Mrs. Richard Johnson asked why the Blvd. was so dirty lately. Management asked is she was referring to this week she claimed for the past few weeks. It was further explained that the Blvd. policed every day. Mrs. Johnson also wanted to know why the children were digging in the preserve area. Management explained that they have been asked to stop many times but to no avail. A discussion ensued with many options offered.

Motion to Adjourn Oliver Howell, Seconded Pam Cantello All in Favor