SMITH FARM MASTER ASSOCIATION, INC.
MASTER BOARD WORKSHOP MEETING
THURSDAY, March 11, 2004
PRESENT:
OLIVER HOWELL, VICE PRESIDENT
ELIZABETH
KEKEMPANOS, TREASURER
PAM
CANTELLO, SECRETARY
LEO
KLEBANOW, DIRECTOR
DICKINSON MANAGEMENT, INC.
TONY
SERRATORE, COMMUNITY MANAGER
DEB
ROSS, ADMINISTATIVE ASSISTANT
A
quorum was established and the meeting was called to order at 7:04 p.m.
WORK SHOP MEETING PROTOCAL
Allan
Lampert explained to the Board as well as the members present that from this
Work Shop Meeting forward questions would no longer be taken from the audience
until the end of the meeting. This will
be done in an effort to complete the Agenda business.
Allan
explained that the Board did not approve the ARC Guidelines after they were
mailed to all the residents for feedback.
Pam further explained that Oliver, Allan and herself were present during
all of the Work Shop Meetings for the fine-tuning of the guidelines. Pam stated that the Board would now make all
changes to the Guidelines, vote to accept them at the next Board meeting and
then mail them to all of the residents.
A discussion began regarding Satellite Dishes
and their placement on the home.
Management submitted to the BOD a copy of the FCC Regulations, which
explains in detail the installation of Satellite Dishes. The Board discussed the FCC regulations and
the Governing Documents and decided that Smith Farm was in compliance with placement
of the dish. Pam recommended a change
to the Guidelines which will quote the BY Laws on page 13. The Guidelines will now read “Placement of
Satellite Dishes one meter in diameter or less will be permitted at the rear of
the house or half way back on the roof on the side of the house. Locating a satellite in the front or front
side of the house is not permitted.”
The
Board decided that the sentence “permanent awnings are no longer allowed in
Smith Farm.” will be removed from the
guidelines to reflect what is stated in the Governing Documents.
The
Board of Directors discussed the problems that residents have been experiencing
with the Village ARC Committees.
Management explained several situations to the Board, which had occurred
in the past month where residents ARC Requests were held back for unknown
reasons. The Board decided to place on
the Agenda for March’s Monthly Meeting the following:
As
of May 1, 2004 all Village ARC Requests are to be turned into the Master
Association office where it will be date stamped and forwarded to the
appropriate Village Association. A copy
of the approved or disapproved ARC Request must be returned to the Master
Association office within 30 days of receipt.
Allan
advised the Board the John McKinney has sold his home and will be leaving the
community by March 31, 04. Therefore,
he will no longer serve on the ARC Committee.
Allan suggested that the Board consider re-instating Richard Havens at
our next Board Meeting. The members
discussed the pending appointment and decided to place this on the March 25,
2004 Agenda.
The
Board discussed the high cost of legal counsel over the past several
months. Management advised the Board of
a conference call between Allan, Lou Caplan, Esq. and Management on March 10,
04 regarding the Master Association becoming involved in the legal battles for
the sub-associations. Lou advised that
the Master Association advise residents to work with the Governing Documents
for their sub-association rather than contacting legal counsel for advice
etc. The Board discussed Lou’s response
and decided that from this day forward Management will consult with the Board
prior to contacting legal counsel.
Hampton
Creek had asked the Board to consider passing a rule that no pool / spa could
be installed within Smith Farm without installing a fence or screen enclosure
around it for the safety of the residents and their children. Management had contacted Lou Caplan, Esq. as
per the Boards request for a legal opinion.
Lou advised that he was not aware of any change in the code and asked
for the up-date. Pam indicated that she
was aware of the change in code and would forward the necessary materials to
Management. The Board has left this
item for another Work Shop Meeting for further investigation.
Tabled for the April 2004
Work Shop Meeting.
UTILITY BOXES
Elizabeth
asked the Board if there would be any objection with placing shrubs around the
utility boxes along Smith Farm Blvd.
Pam indicated that we could not completely hide them, as the utility
companies must be able to locate them without difficulty. Management will follow up on restrictions
and obtain prices.
Elizabeth asked the Board if
we could do anything with the two fields at the rear of the site for the
children within the community. Allan
explained that there was other future plans for those areas.
Allan advised the Board that
he was contacted by Mr. Gary Clemens regarding the settlement between Minto and
the Board of Directors. Allan explained
that Minto has agreed to meet the requests of the engineering study but will
not re-in burse Smith Farm the $25,000.00 for repairs that were made nor will
they pay for any replacement shrubs.
The Board discussed the above-mentioned proposal and decided that Allan
would telephone Mr. Clemens and ask for a proposal in writing.
MOTION TO ADJOURN AT 9:05 PM:
ALLAN L.
SECOND PAM C. ALL IN FAVOR
Respectively submitted by:
Tony Serratore, Property Manager
Smith Farm Master Association, Inc.