SMITH FARM MASTER ASSOCIATION, INC.
MASTER BOARD WORKSHOP MEETING
THURSDAY, JANUARY 22, 2004
PRESENT:
ELIZABETH
KEKEMPANOS, TREASURER
PAM
CANTELLO, SECRETARY
LEO
KLEBANOW, DIRECTOR
ABSENT:
OLIVER
HOWELL, VICE PRESIDENT
DICKINSON MANAGEMENT, INC.
TONY
SERRATORE, COMMUNITY MANAGER
A
quorum was established and the meeting was called to order at 7:05 p.m.
HBO INCREASE IN ASSESSMENTS
Allan
Lampert shifted the order of the agenda and began with the HBO increase in
assessments. Allan asked Management to
explain the proposed plan to distribute and notify residents on the billing
process for the increase in the quarterly assessments. Allan asked the Board Members for their
input on the increase in assessments and notification. Pam and Leo both suggested that a letter
should accompany the new coupon book to explain the increase. A motion was made to increase assessments in
the second quarter with a letter from the Board showing a positive flow of
information.
Management
was asked to explain to the Board and Membership the positive feedback from
residents pertaining the presence of a Security Guard at the rear gate. Leo asked for a description of how much
vandalism occurs within the community.
Management explained to Leo that every month the Management Report
contains a list of all reported vandalism within the community which Leo would
be given copies of.
Management
was asked about the damage to the rear exit gates. Management explained that there were no witnesses, an insurance
claim was made and the Association should receive $1086.00 (from insurance)
from a quotation of $2086.00 to repair the gates. There were three proposals presented to the Board to repair and
two to replace the existing gate with swing arms.
1).
Weld the existing gates $2086.00 West Gate Sheet Metal
2).
Install new gate arms $4671.16 Complete Assess Control
3).
Install new gate arms $5777.00 TEM Systems, Inc.
Several
discussions ensued between Board Members regarding tire shredders, gate arm
replacement expense and liability.
Management was asked to reproduce the information that was submitted
last year to the BOD on tire shredders as well as contacting our legal counsel
for advise in liability for the tire shredders. Leo asked if the new arms were part of a future plan for our
community. Management asked Jerry to
present the research on security upgrades for Smith Farm. Jerry further explained that this change in
gate would be a step in the right direction.
A motion was made to replace the existing gates with swing arms with the
installation of tire shredders. Motion
is contingent upon the installation of tire shredders and the Associations
liability.
Allan
then advised the BOD that discussions on annual salary increase for
Tony Soldano and Deb Ross would
commence. Allan asked Management to
present his evaluation of Tony Soldano.
Management explained the BOD the recent occurrences with Tony. A motion was made not to give Tony a raise
this year as he had a 25% increase last year and that he needed to improve on
his performance. Tony will also be
placed on a 30-60 day probation period or The Board after careful consideration
decided to dismiss Tony due to poor work performance and insubordination.
Management
was then asked to provide the BOD with and evaluation of
Deb
Ross. Management asked the BOD to
review the written evaluation and gave a high recommendation for Deb. A motion was made to increase Deb’s hourly
rate by $1.00 at this time.
Allan
addressed the BOD, Newsletter Committee and the membership present on his views
of the Newsletter. Pam clarified to the
Newsletter Committee that she is not against the newsletter and that the Board
had agreed to fund the newsletter for only three issues. Also, that the community should have a say
in the money used to produce the newsletter.
Pam further explained that the BOD should have final approval of the
newsletter prior to printing and mailing.
Pam expressed her feelings on positive and negative flow of
information. Her example was the
article regarding the recent election.
Elle addressed the BOD asking for a liaison. Pam indicated to Elle that she would like by-lines used in the
newsletter so that readers would know who made the statements in print. Leo complimented Jerry and Elle on integrity
of the newsletter. Elle expressed her
feelings on advertising that she was not against it just that she does not want
to do it. A discussion ensued between
the BOD and the Newsletter Committee. A
motion was made to have a Board Member act as a liaison between the committee
and the BOD. The motion made Leo the
liaison and Pam the secondary.
MOTION TO ADJOURN AT 9:50 PM:
ALLAN L.
SECOND PAM C. ALL IN FAVOR
Respectively submitted by:
Tony Serratore, Property Manager
Smith Farm Master Association, Inc.